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National Institute of Governmental Purchasing (NIGP)
FAQs
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FAQs *Prospective Exhibitor _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Q: What is included in my booth rental fee? A: Included as part of your booth space rental fee is:
Please note the items NOT included in your space cost: booth carpet, electrical, labor, additional signage, material handling, shipping, telephone, internet, audio visual, booth furnishings, hotel, travel, floral, etc. Q: How do I purchase a booth, and how much do they cost? A: For availability and pricing information please contact your trade show sales representative (listed below) or click here to access the online exhibit space contract. Nancy Monahan Q: What booth spaces are available? A: Click here to view the current floor plan. Q: When can we move in to our booth? A: Move-in will begin on Saturday 8/4 from 8:00am - 5:00pm and continue on Sunday 8/5 from 8:00am - 12:00pm. Q: When can we break down our booth? A: Exhibitor move-out will begin directly after the close of the show at 12:30pm and continue until 4:30pm on Monday 8/6. Q: Can I use my own dolly/hand truck and move my stuff in to my booth? A: An exhibitor may “hand carry” material to and from their booth – you will want to enter through the front of the convention center. Unloading or reloading at the dock or any and all contracted carriers will be handled by Hargrove, Inc. Please refer to Union Rules and Regulations located in the exhibitor service kit. If you have any questions, please contact a Hargrove, Inc. representative at (301) 306-9000. Q: Can I set-up my own booth? A: Full time employees of the exhibiting companies may set-up their own exhibit with the assistance of the local union. Any labor services that may be required beyond what your regular full time employees can provide, must be rendered by the Union. Q: How do I find out my booth number and/or where I am located on the show floor? A: Click here to view the current floorplan. If you have problems reading the floorplan you may call Nancy Monahan at (703) 425-1186 x123. Q: How do I order items for my booth (i.e. carpet, electrical, furniture)? A: Refer to your service kit order forms, or go online to (Hargrove website link to be provided in June 2007) and download the necessary forms. If you have questions about filling out the forms, please contact a Hargrove, Inc. representative at (301) 306-9000 . Q: When will I receive my Exhibitor Service Kit, and what does it include? A: Exhibitor service kits are sent out 30-60 days prior to the beginning of the show. Exhibitors who have completed the on-line exhibit space contract and have paid for their booth space in full will be sent their Exhibitor Service Kit automatically. If you have completed the on-line contract and paid in full and still have not received your service kit, please contract a Hargrove, Inc representative at (301) 306-9000. Q: Where do I shop my booth materials? A: Hargrove, Inc. has the responsibility of receiving and handling all exhibit materials and empty crates. Shipping order forms are located in the Exhibitor Service Kit. Contact a Hargrove, Inc. representative if you have any further questions about shipping at (301) 306-9000.
Advance Shipping Address: Please check back for updated shipping information. Direct Shipping Address: Please check back for updated shipping information. Q: Where can I find placement of other companies at the NIGP’s 62 nd Annual Forum & Products Exposition? A: Click here to view the current floor plan. You will see where all of the companies are currently located, including your neighboring booths. Q: What are the deadlines for exhibiting? Deadlines are listed in your service kit, or can be found online by clicking here. If you still have questions, please contact the Exhibitor Hotline at (703) 425-1186 x201. Q: What does my insurance certificate need as additional insured for an Exhibitor Appointed Contractor? A: If you are planning to use an outside contractor to install/dismantle your display, please completed and return the Inent to Use Exhibitor Appointed Contractor Form along with a copy of your Exhibitor Appointed Contractor General Liability Insurance Certificate or they will not be permitted on the show floor to service your exhibit. The Certificate of Insurance must include coverage in the amount of $1,000,000 combined single limit bodily injury and broad form property damage coverage, including broad form contractual liability. The following must be included or additional insured: NIGP, The Bridge Group LLC., Connecticut Convention Center, and Hargrove, Inc and certificate must cover the show dates including exhibitor move-in and move-out, along with the exhibiting company’s name and booth number. Q: What is a program listing and how do I make sure my company is listed properly? A: Once you have completed your exhibit space contract online, you will create a username and password, then YOU are in control and can log on and post/change/update your company information. The information you post on the website will be downloaded before the show and used in NIGP’s final program listing onsite at the 62nd Forum & Products Exposition. HOW TO LOG ON AND UPDATE YOUR COMPANY INFORMATION:
Q: How do I get an attendee list? A: Once your full payment and exhibit space contract have been received you will receive a pre-show registration list by email as soon as it has been provided to us by NIGP. At the conclusion of the show, you will receive, by email, a final registration list. Q: How do I upgrade my booth space? A: Please contact your trade show sales representative (listed below). Nancy Monahan Q: What other opportunities are available for promoting my company? A: Our goal at The Bridge Group is to find the best ways to put you in touch with your audience at NIGP and to help you make sales. That’s why we’ve developed several sponsorship opportunities that will enhance your presence at the show. Click here for more information. Q: When is NIGP’s 63rd Annual Forum & Products Expo? A: The dates for 2008 are not finalized yet. Q: What is the dress for the show? A: The conference is business casual. Q: Who attends the show? A: The majority of the attendees at the Annual Forum are Purchasing Managers and Directors from city, county, state and local government agencies. Q: How do I get a W-9? A: Click here to download a W-9 form. Q: Where is NIGP’s 62nd Annual Forum & Products Exposition being held? A: Connecticut Convention Center Q: What hotels are offering special rates? A: Exclusive discounts on hotel rates are available for NIGP Forum & Exposition participants! Click here to download the housing form. Q: How do I book a hotel? A: Once you have downloaded the current housing form (see above) you can mail or fax the completed form to the NIGP Housing Bureau: FAX OR MAIL TO: Q: How do I register my booth personnel? A: Badge registrations will be sent out closer to the show date. Click here for the badge form webpage. Q: How many exhibitor badges do I get for my company? A: With Each 10x10 booth space exhibitors will receive 2 full registration. Additional full registrations can be purchased through NIGP for $500/each. Additional exhibit hall only passes can also be purchased through NIGP for $125/each. Q: What are the registration hours? A: Registration hours are still being finalized. Please check back for more details. Q: How do I make a change to my registration? A: To make a change to your submitted registrations please contact NIGP directly at: (703) 736-8900. Q: I am having problems submitting my online exhibitor contract, is there someone I can speak to? A: Please contact the Exhibitor Hotline at (703) 425-1186 x201. Q: How can I find out/confirm that I am pre-registered? A: To confirm registrations you will need to contact NIGP directly. You can reach Michael Romero at (703) 736-8900. Q: When will I receive my badge? A: You will be able to pick up your badge at the Registration Counter during the registration hours listed below: (Registration hours have not been finalized as yet, please check back for more details.) Q: Can I register onsite? A: Yes, you will be able to register onsite.
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For more information please contact: Exhibitor Hotline *The Bridge Group, LLC is NIGP's official tradeshow & event management company. |
8612 Forest Street · Annandale · VA · 22003 · 703.425.1186 · info@tbgevents.com