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Federation of Tax Administrators (FTA)
FAQs
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*Prospective Sponsor FAQs for FTA Technology Conference *Prospective Exhibitor _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Q: How do I purchase a sponsorship and how much do they cost? A: For availability and pricing information please contact your trade show sales representative (listed below). Nancy Monahan Q: What sponsorships are available? A: For availability and pricing information please contact your trade show sales representative (listed below). Nancy Monahan Q: I want to have a Hospitality Suite or sponsor a Room Drop, what do I need to do? A: Hospitality Suites and Room Drops are only available to Gold, Silver and Bronze Sponsors. If you are one of these types of sponsors, please contact Nancy Monahan and she will discuss appropriate times and places to hold your event. Once you have permission from Nancy, she will give you instructions on contacting the hotel to make your arrangements. Tabletop Exhibits A: The tabletop exhibit is a 6' skirted table - provided to Gold and Silver Sponsors. You may use the table to display any literature or giveaways from your company. All display items must fit on the 6'x30" table provided. Q: How do I know if I get a tabletop exhibit? A: Only Gold and Silver Sponsors receive a tabletop exhibit at the FTA Annual Meeting. Q: What is a program listing and how do I make sure my company is listed properly? A: Once you have completed your sponsor contract online, you will create a username and password, then YOU are in control and can log on and post/change/update your company information. The information you post on the website will be downloaded before the show and used in FTA’s final program listing onsite at the Annual Meeting. HOW TO LOG ON AND UPDATE YOUR COMPANY INFORMATION:
Q: How do I get an attendee list? Once your full payment and exhibit space contract have been received you will receive a pre-show registration list by email as soon as it has been provided to us by FTA. At the conclusion of the show, you will receive, by email, a final registration list. Q: When is the FTA 2008 Annual Meeting? A: The dates for 2008 are not finalized yet. Q: What is the dress for the show? A: The conference is business casual. A: More than 200 Commissioners and senior state administrators place the FTA Annual Meeting on their "must do" list of events. From general overall economic outlooks to the trends, directions and issues that will affect the industry, the Annual Meeting gives the Commissioners the resources they need to improve the operation of their agencies. Q: How do I get a W-9? A: Click here to download a W-9 form. Q: Where is FTA’s Annual Meeting being held? A: Hyatt Regency McCormick Place Q: How do I book a hotel? A: Details for hotel reservations will be available shortly. Q: How do I register for the Annual Meeting? Q: I am a Sponsor, how many complimentary registrations do I receive? Q: What are the registration hours? A: Registration hours have not been finalized, we should have more information in February 2007. Q: How do I make a change to my registration? A: To make a change to your submitted registrations please contact FTA directly. Their phone number is (202) 624-5890. Q: I am having problems registering on the website, is there someone I can speak to? A: Please contact the Exhibitor Hotline at (703) 425-1186 x201. Q: How can I find out/confirm that I am pre-registered? A: To confirm registrations you will need to contact FTA directly. You can reach FTA at (202) 624-5890. Q: When will I receive my badge? A: You will be able to pick up your badge at the Registration Counter during the registration hours. Registration hours have not been finalized as yet, we should have more information in February 2007. Q: Can I register onsite? A: Yes, you will be able to register onsite. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Q: What is included in my booth rental fee? A: Included as part of your booth space rental fee is:
Please note the items NOT included in your space cost: booth carpet, electrical, labor, additional signage, material handling, shipping, telephone, internet, audio visual, booth furnishings, hotel, travel, floral, etc. Q: How do I purchase a booth, and how much do they cost? For availability and pricing information please contact your trade show sales representative (listed below). Nancy Monahan Q: What booth spaces are available? A: Click here to view the current floor plan. Q: When can we move in to our booth? A: The FTA Technology Conference Schedule has not been finalized as yet, please check back in February 2007 for more information. Q: When can we break down our booth? A: The FTA Technology Conference Schedule has not been finalized as yet, please check back in February 2007 for more information. Q: Can I use my own dolly/hand truck and move my stuff in to my booth? A: An exhibitor may “hand carry” material to and from their booth – you will want to enter through the front of the convention center. Unloading or reloading at the dock or any and all contracted carriers will be handled by the official Show Contractor. Please refer to Union Rules and Regulations located in the exhibitor service kit. If you have any questions, please contact the Show Contractor listed in the exhibitor service kit. Q: Can I set-up my own booth? A: Full time employees of the exhibiting companies may set-up their own exhibit with the assistance of the local union. Any labor services that may be required, beyond what your regular full time employees can provide, must be rendered by the Union. Q: How do I find out my booth number and/or where I am located on the show floor? A: Click here to view the current floorplan. If you have problems reading the floorplan you may call Nancy Monahan at (703) 425-1186 x123. Q: How do I order items for my booth (i.e. carpet, electrical, furniture)? A: Refer to your exhibitor service kit which will be mailed to exhibitors beginning in June 2007. Q: When will I receive my Exhibitor Service Kit, and what does it include? A: Exhibitor service kits are sent out 30-60 days prior to the beginning of the show. Exhibitors that have completed the on-line exhibit space contract and paid for their booth space in full will be sent their Exhibitor Service Kit automatically. If you have completed the contract and paid in full and still have not received your service kit, please contact the Exhibitor Hotline at (703) 425-1186 and press 1 and then 3 when prompted. Q: Where do I ship my booth materials? A: Shipping Information will be available in the service kit and will be updated here in June 2007. Q: Where can I find placement of other companies at the FTA Technology Conference? A: Click here to view the current floor plan. You will see where all of the companies are currently located, including your neighboring booths. Q: What are the deadlines for exhibiting? A: Deadlines are listed in your service kit, or can be found online by clicking here. If you still have questions, please contact Nancy Monahan at (703) 425-1186 x123. Q: What does my insurance certificate need as additional insured for an Exhibitor Appointed Contractor? A: If you are planning to use an outside contractor to install/dismantle your display, please completed and return the Inent to Use Exhibitor Appointed Contractor Form along with a copy of your Exhibitor Appointed Contractor General Liability Insurance Certificate or they will not be permitted on the show floor to service your exhibit. The Certificate of Insurance must include coverage in the amount of $1,000,000 combined single limit bodily injury and broad form property damage coverage, including broad form contractual liability. The following must be included or additional insured: FTA, The Bridge Group, The Hyatt Kansas City, and George Fern Company and certificate must cover the show dates including exhibitor move-in and move-out, along with the exhibiting company’s name and booth number. Q: W hat is a program listing and how do I make sure my company is listed properly? A: Once you have completed your exhibit space contract online, you will create a username and password, then YOU are in control and can log on and post/change/update your company information. The information you post on the website will be downloaded before the show and used in FTA’s final program listing onsite at the Technology Conference. HOW TO LOG ON AND UPDATE YOUR COMPANY INFORMATION:
Q: How do I get an attendee list? At the conclusion of the show, you will receive, by email, a final registration list. Q: How do I upgrade my booth space? A: Please contact your trade show sales representative (listed below). Nancy Monahan Q: What other opportunities are available for promoting my company? A: Our goal at The Bridge Group is to find the best ways to put you in touch with your audience at the FTA Technology Conference and to help you make sales. That’s why we’ve developed several sponsorship opportunities that will enhance your presence at the show. Q: When is the FTA Technology Conference next year? A: The dates for 2007 are not finalized yet. Q: What is the dress for the show? A: The conference is business casual. Q: Who attends the show? A: The Technology Conference is attended by top technology professionals in state revenue agencies including MIS directors and technology managers as well as senior manager, state tax agencies, local taxing authorities and the IRS and Canadian local and international bodies Q: How do I get a W-9? Q: Where is the FTA Technology Conference being held? A: FTA Technology information will be available here January 2007. Q: How do I register my booth personnel? Q: How many exhibitor badges do I get for my company? Q: What are the registration hours? A: Registration hours have not been finalized as yet. Please check back closer to the show date. Q: How do I make a change to my registration? A: To make a change to your submitted registrations please contact FTA directly at (202) 624-5890. Q: I am having problems completing my online exhibitor contract, is there someone I can speak to? A: Please contact Exhibitor Hotline at (703) 425-1186 x201. Q: How can I find out/confirm that I am pre-registered? A: To confirm registrations please contact FTA directly at (202) 624-5890. Q: When will I receive my badge? A: You will be able to pick up your badge at the Registration Counter during the registration hours. Hours have not been finalized, please check back closer to the show date. Q: Can I register onsite? A: Yes, you will be able to register onsite.
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8612 Forest Street · Annandale · VA · 22003 · 703.425.1186 · info@tbgevents.com